For businesses of 3–20 people coordinating work in Notion
Fix the process that’s costing you the most. In the Notion you already have.
A 90-minute deep dive into exactly that process. We fix whatever can be fixed while we’re on the call. The rest comes back as a written plan you can start implementing on Monday.
Paid when you book. Not happy? Email me within seven days and I’ll send your money back, no questions asked.
Here’s how the call works.
Ever get questions like these?
TD
Tom9:12 AM
Morning! Any idea where Henderson stands? Client’s asking and there’s nothing recent on the board.
The real update is in a DM between two people.
DR
Dan11:47 AM
Hey, what happens after the client approves — does it go to Ana or back to design first? Sean’s away for another week and I don’t want to guess.
The steps are in someone’s head, and guess what happens when that person is away.
MK
Mira2:03 PM
Client’s approved the brief. Do I need to update it on the board and in the tracker, or one of them updates automatically?
Everything takes twice as long as it should, every time.
JL
Jo4:31 PM
Is Q3 Assets still live? There’s also a Q3 Assets (new) and I can’t tell which one I should be using.
Half the pages aren’t up to date or are leftover from a project that ended last year.
What it should look like instead
Questions stop landing on you.
You’re not the search engine for your own business. And definitely not the only person who knows how things work here.
Anyone can check where something stands.
Without asking three people and waiting 30 minutes (or 2 days) for a reply.
You find what you need in seconds.
No pinging someone to ask where the thing is and no comparing four pages to find the current one.
Nobody’s keeping two things in sync by hand.
Work gets recorded once. In the place everyone already looks.
That means fewer interruptions, fewer questions only you can answer, and the business actually keeps moving when you’re not looking at it.
Right, but how do we get there?
Here’s the step-by-step.
- Book and tell me about the business
You pick a slot, pay, and fill in a form: what the business does, how many of you there are, and what’s currently annoying you. The details help me prepare better for the call, so we don’t spend 30 minutes on background. - The deep dive (90 minutes)
You and whoever actually runs the process walk me through it end to end, in your own workspace, on a screen share. We work out where it’s costing you and what should change. I’ll give suggestions, you’ll tell me which of them make sense for your setup and team. And we fix anything we can then and there. - The write-up (within 2 working days)
Everything we decided, written down so you can act on it: which database, which property, which view. Plus what to do next, in order, for the parts we didn’t get to on the call.
Paid when you book. Not happy? Email me within seven days and I’ll send your money back, no questions asked.
So what do I actually get?
After the call, something already works better than it did this morning. The changes we could make in 90 minutes are made, in your workspace, by you.
Then, a plan for the rest, in order. What to do first, second, third, and what each step gets you. Concrete enough to act on.
It’s all written down, so you don’t have to note everything during the call or remember what we decided.
During the call, we pick a measure that shows whether the process has improved. Something like:
- fewer briefs bounced back
- a day less spent chasing sign-off
- work that stops stalling when you’re not around
And a month later you can check it without taking my word for it.
If part of the fix or improvement needs building, like an automation or integration (something bigger than a change of settings), I’ll scope it and quote it separately.
And just to be clear about what this isn’t:
- Not a template. You’re not moving into somebody else’s workspace.
- Not a Notion tutorial.
- Not me going in and wreaking havoc in your workspace. Everything runs on a screen share, with you driving.
What does it cost?
ONE PROCESS, ONE CALL
€300
The rate for the first five clients. After that it’s €450.
- 90 minutes on the process costing you the most
- Whatever we can fix on the call, fixed on the call
- The written plan for the rest, within two working days
Not happy? Email me within seven days and I’ll send your money back. No form, no reasons needed. You keep the write-up either way. Read our Terms for more information.
Are we a good fit?
This is for you if:
- You run a business of roughly 3–20 people, remote or hybrid.
- Your team coordinates its work in Notion.
- Your current setup costs you time (work redone, things chased, questions only you can answer) or attention (chasing updates because you can’t tell what’s actually moving).
- You’re willing to change how the work runs.
This isn’t for you if:
- You work alone. Most of this only gets expensive once more than one person needs to see the same thing.
- You want your current setup left exactly as it is.
- You’re expecting one call to fix everything. One call fixes one process. If it’s a big one we’ll make real progress and you’ll leave knowing exactly what’s left, but it won’t all be done by Monday.
- You already know what you want built and need someone to build it. That’s a different conversation. Shoot an email to marcin (at) thisoneprocess.com and I’ll quote it.
Who you’d be working with
I’m Marcin. I’m Polish, I live in Poland, and I spent ten years working as a software developer before this.
That’s more relevant than it sounds. Most of the job isn’t writing code. It’s working out what information you’re dealing with, who touches it, what has to happen, in what order, and how all of that should look to the person on the other end.
Mapping the process is the hard part here, while writing the code is the easier bit. Usually. Ten years of that, professionally, is where I learned to do this.
It also means APIs and automations aren’t new territory. I’ve been using them the whole time, even before automations and webhooks were cool. So when the answer to a problem is “this should just happen by itself,” I know what that actually takes.
That said, I’m not going to turn up with a framework. It’s mostly me asking questions until the shape of the thing is obvious, and you telling me which of my ideas would never survive contact with your team.
And if you’re looking for proof, I write a food blog with a publishing workflow that runs across Notion, Canva, Drive and a set of automations. I designed it the same way I’d design yours: requirements first, then the tooling. Different business from yours, same job — here’s the whole thing written up.
Book a call
You don’t need to know what’s broken. Some people can’t tell which problem is costing them most. Others know exactly which one it is and can’t see how to begin. Either way it’s the same 90 minutes.